PRIMARY PURPOSE:

The role of the registrar is to manage and oversee all functions of the registrar office.  Duties include, but not limited to, enrolling new students, determining school credits and residence status, preparing and maintaining transcripts and permanent records of students.

 

QUALIFICATIONS:

.High School Diploma or G.E.D.

.Certification as per Texas Education Agency

.Proficiency in typing, word processing and file maintenance

 

 

MAJOR RESPONSIBILITIES AND DUTIES:

 

  1. Demonstrates proficiency in the performance of duties requiring secretarial skills that allows the registrar office to operate smoothly.
  2. The registrar is courteous, friendly and generally efficient in serving students, parents, staff and campus guests. Incoming and outgoing calls are handled in the approved manner and documented appropriately.
  3. Assists in gathering data for records and reports as is needed by the principal, assistant principal(s), supervisor, and counselor(s) as assigned.
  4. Maintains accurate and timely filing of student records.
  5. Provides teacher and administrators with accurate information as needed.
  6. Provides grades, enrollment and attendance information to administration and parents as requested.
  7. Deciphers transcript information of new students and will advise the principal of any irregularities.
  8. Maintains and updates on a timely basis the transcripts of current students.
  9. Ensures accurate information is provided for withdrawals, enrollments, UIL, etc.
  10. Demonstrates punctuality and dependability with regard to scheduled work day and overtime.
  11. Projects a professional image through demeanor and dress.
  12. Effectively operates the following office machines: copier, calculator, computer and typewriter.
  13. Exhibits problem-solving skills particularly with regard to transcript review and analysis.
  14. Projects a pleasant and friendly personality which exhibits maturity and self-control.
  15. Demonstrates ability to communicate in both an oral and written manner.
  16. Adheres to proper channels when communicating ideas, problems, etc.
  17. Demonstrates initiative in undertaking tasks at hand and relieving the workload of co-workers.
  18. Participates in the annual archiving of student records.
  19. Undertakes additional duties as assigned.

 

Calendar Days: 195