PRIMARY PURPOSE:
The role of the Assistant Registrar is to assist in the management of all functions of the registrar office. Duties include, but not limited to, enrolling new students, determining school credits and residence status, preparing and maintaining transcripts and permanent records of students.
QUALIFICATIONS:
.High School Diploma or G.E.D.
.Clerical skills
MAJOR RESPONSIBILITIES AND DUTIES:
- Demonstrates proficiency in the performance of duties requiring secretarial skills that allows the registrars office to operate smoothly.
- The assistant registrar is courteous, friendly and generally efficient in serving students, parents, staff and campus guests. Incoming and outgoing calls are handled in the approved manner and documented appropriately.
- Assists in gathering data for records and reports as is needed by the principal, assistant principal(s), supervisor, and counselor(s) as assigned.
- Helps maintain accurate and timely filing of student records.
- Helps provide grades, enrollment and attendance information to administration and parents as requested.
- Assist in maintaining and updating, on a timely basis, the transcripts of current students.
- Helps insure accurate information is provided for withdrawals, enrollments, UIL, etc.
- Demonstrates punctuality and dependability with regard to scheduled work day and overtime.
- Projects a professional image through demeanor and dress.
- Effectively operates the following office machines: copier, calculator, computer and typewriter.
- Exhibits problem-solving skills particularly with regard to transcript review and analysis.
- Projects a pleasant and friendly personality which exhibits maturity and self-control.
- Adheres to proper channels when communicating ideas, problems, etc.
- Demonstrates ability to communicate in both an oral and written manner.
- Demonstrates initiative in undertaking tasks at hand and relieving the workload of co-workers.
- Participates in the annual archiving of student records.
- Undertakes additional duties as assigned.
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